General Features

• Multi-property and cluster
• System lexicon
• Multi-currency purchasing
• Bilingual interface and data
• Item expiry dates
• Cost valuation methods: Average price or FIFO
• Multiple order units per item
• Purchase request and requisition approval and inventory via smartphone application
• Report designer
• Comprehensive user roles and permissions
• System notifications via SMS and emails
• System alerts

Inventory

• User defined BO account mapping rules
• Inventory sheets preparation, count and signing
• Ability to process transactions while inventory is in progress
• Four store inventory modes; Consumption Stores, Forward Stores, Forward with Zero Value Stores and Spoilage Stores
• Inventory count using smart phones with bar-code reading
• Spot checks
• Inventory difference voucher and report

Budget

• Fiscal period budget on stock category and store levels
• Tracking of on order amount and received amount against budget amount
• Budget import from back office system
• User-defined restrictions on purchases above budget
• Season based minimum, maximum and re-order stock levels
• System-generated purchase orders and requisitions for items below minimum stock level

Sales

• Mapping outlets to multiple stores based on stock item category
• Sales items link with stock items or recipes
• Support of multiple Point of Sale systems per property
• Sales import from Point of Sale system
• User-defined rules of item deduction and recipe consumptions

Templates

• Kitchen market lists
• Purchase order templates
• Requisition templates

Interfaces

• Back office System
• Point of Sale System
• Central Purchasing System
• Health club and spa system
• Engineering management system

Purchasing

• Purchase Request Approval:
  
  • User defined approval rules with unlimited number of signatures.
  • Multiple candidates for the same signature.
• Buyer Allocation: Purchase request split between multiple buyers.
• Vendor Allocation:
  
  • Auto allocation and manual allocation.
  • Mandatory quotations like corporate contracts.
  • Purchase request merge for best quotation.
• Purchase Request Authorization:
  
  • User defined authorization rules with unlimited number of signatures.
  • Multiple candidates for the same signature.
  • Send back to any of the preceding signees.
• Purchase Order Placement:
  
  • Send order to vendor by fax or email.
  • User defined purchase order format
• Receiving:
  
  • Full or partial order receiving
  • Receiving without purchase order
  • Rules for changing price or quantity upon receiving
  • Credit Notes
  • Purchase order closing

Recipes

• Generic recipe items with link to multiple stock items
• Recipe Transfers with auto item consumption
• User-defined recipe consumption rules
• Unlimited levels of recipe within recipe
• Recipe cost and spoilage calculation
• Recipe suggested price and profit calculation
• Menu design

Internal Movements

• Requisitions:
  
  • User-defined approval rules with unlimited number of signatures
  • Requisition allocation
  • Create purchase request from requisition
  • Requisitions between properties in the same cluster through relocation requests
• Transfers:
  
  • Stock Item transfers
  • Recipe Transfers